Privacy Policy: Your Data and Your Choices

This policy covers ghl.yotomations.com and the booking, chat and payment pages it links to, which run on our GoHighLevel account (for example booking.yotomations.com). It is published by Yotomations LLC, Tampa, FL ("we", "us"). Work we do inside a client's own systems is covered by that client's service agreement, not by this page.

The short version

We collect what you type into a form, chat or checkout, plus analytics about how the site is used.
We use it to answer you, run your call or project, send what you subscribed to and improve the site.
We do not sell personal information, rent or buy lists, or use your data for advertising.
Card details go to the payment processor, never to us.
You can unsubscribe, reply STOP to texts, or ask us to delete your data at hello@yotomations.com.

Information you give us

Contact form and free tools. The contact form asks for your name, email, company, website and a description of what you need. The free tools (the Snapshot Finder, Health Check, Speed to Lead Calculator and Yelp Lead Simulator) run entirely in your browser, and nothing you enter in them leaves your device unless you choose "Email me" and submit the form, which sends your name, email, company and the tool result to our inbox. Both forms are delivered to our inbox through FormSubmit, a form relay service, and saved as a contact in our GoHighLevel account so we can reply and follow up.

Live speed to lead demo. The live demo is different from the other tools: it sends the first name, business name, business type and mobile number you enter, with your time zone, to our GoHighLevel account and to our database (Supabase) so we can text and call you once with an AI voice agent. The call is recorded and transcribed in GoHighLevel. We only call or text with your consent, between 8 AM and 8 PM your time for calls, and you can reply STOP or ask us to delete it at any time.

Booking a call. The booking calendar and intake form ask for your name, email, phone number, business details, goals, budget and timeline, and offer an optional checkbox to receive text messages. When you open the calendar from this site, the link also carries the page and button you came from, the website that referred you, the first page of your visit and how you reached us (for example "Organic search: google"). These are saved on your contact record so we know what brought you in. Only the path and campaign tags of a landing page are kept; anything else in a web address, such as an email, is stripped first.

Chat. The chat bubble is HighLevel's chat widget. An AI assistant may answer first and can book a call for you; a person on our team can read the conversation and take over. Your messages and any name, email or phone number you share are stored as a conversation in our GoHighLevel account.

Before checkout. When you press Buy, we may ask for your first name and email so we can help if something goes wrong. This step is optional: "Skip, go straight to checkout" takes you to payment without it. If you fill it in, we store it with the package and price, the page you were on, how you reached the site and your browser's time zone, and we create a contact and a sales opportunity in GoHighLevel. If you do not complete the purchase, you may get up to two follow-up emails from us: the first about two hours later and the second two days after that, never between 9 PM and 8 AM in your time zone. They stop as soon as you buy, and the second one is not sent if you reply. Your browser also remembers the name and email on your device so you do not have to type them again.

Payments. Checkout pages are GoHighLevel payment links processed by Stripe. They collect your name, email, phone number, billing address and card details. Card numbers are handled by Stripe; we never see or store them. We receive a record of the order (what you bought, the amount, your contact details), which we keep for delivery, accounting and tax purposes, and we send you a thank-you email with the next steps for what you bought.

Information collected automatically

Analytics. We use Google Analytics 4 and Microsoft Clarity to understand how the site is used: pages viewed, how visitors arrived, links and buttons clicked, how far people scroll, use of the free tools, steps in the checkout, and anonymized session recordings and heatmaps. These events do not include your name, email or what you type: Clarity masks form input by default, Google Analytics 4 does not store IP addresses, and Google Signals is turned off. Our own team's visits are marked as internal traffic and excluded from reports.

Hosting logs. Like any website, the servers that host this site record technical request data (IP address, browser type, page requested and time) for security and troubleshooting.

Content loaded from other services. Pages load fonts from Google Fonts, photos from Unsplash, credential badges from Credly and HighLevel, and the chat widget from HighLevel. Review videos show a thumbnail from YouTube and load the player from youtube-nocookie.com only when you press play. Each of these services receives your IP address and browser details when your browser fetches its file, under its own privacy policy.

Cookies and browser storage

Google Analytics, Microsoft Clarity and the HighLevel chat widget set their own cookies to count visits and keep a chat open across pages. The site itself stores a few small items in your browser's local storage, which never leave your device unless noted:

site_visit: the referring website, landing page and traffic channel of your current visit, cleared after 30 minutes of inactivity. Sent only when you open the booking calendar or start a checkout, as described above.
yt_buyer: the first name and email you entered before checkout, to prefill it next time.
hv and ev-view: the last homepage slide you saw and your preferred events view.
yt_internal: set only on our own team's browsers to exclude them from analytics.

You can clear these at any time by clearing your browser's site data.

How we use information

To answer your questions; schedule, prepare for and follow up on calls; deliver and support the services you buy; send the emails and texts you asked for; follow up once or twice on a checkout you started; process payments and keep business records; protect the site against abuse; and understand which pages and tools help people so we can improve them.

Text messages

We text you only if you agreed to it, for example by ticking the text message box when booking, or to send appointment reminders and replies to a conversation you started. Message frequency varies; message and data rates may apply. Reply STOP to stop, or HELP for help, at any time. No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text messaging opt-in data and consent will not be shared with any third parties.

We do not sell personal information or share it for cross-context behavioral advertising. We use these service providers to run the site and our business, and they process data on our behalf:

HighLevel (GoHighLevel): our CRM, calendar, chat, email and text messaging, newsletter list and payment pages.
Stripe: card payment processing.
Supabase: the database behind the site's content and the checkout follow-up records.
FormSubmit: delivers contact and tool forms to our inbox.
Google (Analytics, Workspace email and calendar) and Microsoft Clarity: analytics, email and meeting invitations.
Our web host, for serving the site and its logs.

We may also disclose information when the law requires it, to protect our rights or someone's safety, or to a successor if our business is sold or merged.

How long we keep it

Inquiries, bookings and chat conversations are kept while they are useful for the relationship, and client and order records for as long as accounting and tax rules require. Newsletter data is kept until you unsubscribe or ask us to delete it. Analytics data is kept according to each tool's retention settings. When we no longer need information, we delete or anonymize it.

Your choices and rights

Emails: use the unsubscribe link in any email, or the unsubscribe page.
Texts: reply STOP.
Analytics: install the Google Analytics opt-out browser add-on, or block googletagmanager.com and clarity.ms. The site does not currently change its behavior in response to Do Not Track or Global Privacy Control signals, so please use one of these options.
Access, correction and deletion: email hello@yotomations.com to ask what we hold about you, to correct it, or to delete it. We reply within 30 days. Depending on where you live (for example California or the European Union), you may have additional rights, and we honor those requests in the same way.

Security

Data is sent over encrypted connections, access to our systems is limited to the people who need it, and the database is locked so that only our own services can read it. No method of storage or transmission is completely secure, so we cannot guarantee absolute security.

Children

This site is for businesses and is not directed to children under 16. We do not knowingly collect their information; if you believe a child has given us information, email us and we will delete it.

Client data

Data we access inside client systems during an engagement is governed by the service agreement for that engagement and is used only to deliver the agreed work.

Changes to this policy

When we change how we handle information, we update this page and the date at the top.

Affiliate links

Yotomations is a HighLevel affiliate and certified partner. Links to gohighlevel.com marked as affiliate links may earn us a commission at no extra cost to you. It does not change what we recommend: we tell clients to use the plan that fits and to skip add-ons they do not need. If you sign up through one of our links, you get 5% off every project you buy from us, with no cap. Affiliate links on this site point to gohighlevel.com or app.gohighlevel.com, carry a referral code, are marked rel="sponsored" and open in a new tab. The terms of the 5% signup bonus are on our platform guide. We do not receive any personal information about you from HighLevel through these links. Clicks are counted in our analytics as an affiliate_click event without personal identifiers.

Contact

Questions about this policy or your data: hello@yotomations.com, Yotomations LLC, Tampa, FL.

Privacy policy