GHL CRM Setup and Automation
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GoHighLevel for moving companies
The person who requested a quote from you also requested four others, and the first mover to reply gets the job. We set up GoHighLevel so every quote request gets a text in seconds and a survey on the calendar, every estimate gets followed up until it is booked or dead, and move day runs on reminders instead of phone tag.
What it looks like in the last week of the month: quote requests come in from your website, Google, Yelp, Thumbtack and the apartment complexes you work with. Each one gets a text within seconds asking for the move date, the from and to addresses and the size of the place, with a link to book a video survey or an in-home visit. A missed call gets a text back with the same link. After the survey, the estimate goes out from your templates and is followed up on day two, day five and the week before the date, because people book late. A deposit locks the date, and the customer gets a confirmation with what to expect, a packing checklist, a reminder two days out with the arrival window, and a text the morning of when the crew is on the way. After the move, a thank-you with a review link, a referral offer, and a heads-up to the office if something went wrong. Your dispatch and estimating software (SmartMoving, Supermove or your own spreadsheet) stays the record for crews and trucks. GoHighLevel handles the talking, and texts only people who said yes.
What usually goes wrong
- Quote requests from five lead sources land in five inboxes, and some get answered the next day.
- Estimates go out and nobody follows up, so the customer books whoever called back.
- Calls come in while the office is on another line, and the caller goes to the next mover on the list.
- Move day starts with the customer calling to ask when the crew is coming.
- Thumbtack and Yelp charge for leads that never get a reply.
- Reviews come from the one damaged lamp, not the 40 clean moves that month.
What we typically build
- Quote requests answered fast
- A text in seconds to every quote request asking for the date, addresses and size, with a link to book a survey
- Missed call text back
- Miss a call and the caller gets a text with the survey link and your hours
- Survey booking
- Video survey or in-home visit booked on the calendar with reminders
- Estimate follow-up
- Follow-ups on a schedule until the estimate is booked or dead, with the deposit link
- Move-day reminders
- Confirmation, packing checklist, arrival window two days out and a crew-on-the-way text the morning of
- Reviews and referrals
- A thank-you with a review link after the move, a referral offer and a heads-up to the office on a problem
- Lead source reporting
- Which of Google, Yelp, Thumbtack, apartments and referrals actually books, so you spend where it works
Ready-made GoHighLevel snapshot for moving companies
Local and long-distance movers who want every quote request texted back in seconds, surveys booked, estimates followed up until they book and move day run on reminders instead of phone tag.
Inside: a 8-stage pipeline and 7 workflows (Quote requests answered fast, Missed call text back, Survey reminders, Estimate follow-up, Move-day reminders, Reviews and referrals, Corporate and repeat accounts), plus forms, a booking calendar and a review request.
Moving Company GoHighLevel Snapshot
From $297. Install it yourself, have us install it, or have us tailor it with a website.
See the snapshot and optionsRelated services and work
Yelp to GoHighLevel Integration
Our custom integration syncs Yelp leads and conversations into GHL, replies two ways, and books leads with AI. Campaign management as a Yelp Advertising Partner.
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Speed to Lead Sprint
Fixed-price instant reply and missed-call text-back, live in about two weeks.
Learn moreQuestions from operators in this industry
Does this replace SmartMoving, Supermove or MoveitPro?
No. Your moving software keeps the estimates, crews, trucks and dispatch. GoHighLevel handles the conversations around them: the instant replies, survey booking, estimate follow-up, move-day texts and reviews. Where the software sends webhooks, the two are connected so a booked job triggers the move-day sequence on its own.
How fast do we need to reply to a quote request?
Within minutes. Someone requesting moving quotes sends the same request to several companies and books with the one that replies first with a real path to a number. The snapshot replies instantly with the survey link and alerts the office to call.
Can it follow up on estimates automatically?
Yes. Day two, day five, and again the week before the move date, with the deposit link each time. The follow-up stops when they book, say no, or the date passes, and the office gets a task for the big jobs.
What about long-distance and corporate moves?
The same pipeline with a longer timeline: more follow-ups before the date, a weight or inventory step, and a check-in during transit. Corporate accounts get a repeat-order pipeline and a quarterly check-in with HR or the relocation coordinator.
Can we text customers on move day?
Yes, to customers who agreed when they booked. The arrival window two days out, the crew-on-the-way text the morning of and a check-in after are the texts customers actually want. Everyone else gets email.
Talk to someone who has built GoHighLevel for moving companies
A 30-minute call is enough to tell you what we would do first and what it would cost.
No pitch deck. We look at your current setup and tell you what we would do and what it would cost.Need more than GoHighLevel? Yotomations, our parent company, also builds AI agents, custom software and websites.