The GoHighLevel practice of Yotomations LLCAI development, custom software and websites at yotomations.com
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Fixed-price package

Reminder and No-Show Rescue

Appointment reminders that fire once, at the right time, from the right number, and recover the no-shows.

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Who it is for

Med spas, clinics, salons and home service companies whose reminders go out twice, at the wrong hour, after a reschedule, or from someone's personal cell. The three most common GoHighLevel complaints we hear, fixed in one package.

What you get

  • Audit of the current appointment workflows and every trigger that touches them
  • Rebuilt confirmation, 24-hour and 2-hour reminders that cancel themselves on reschedule or cancellation
  • One sending number and one sending identity per location, so replies land where staff can see them
  • No-show recovery: a same-day text and a follow-up sequence that offers rebooking, routed to a pipeline stage your team works
  • Post-visit review request with timing you choose, deduplicated so each client is asked once
  • Tested against real reschedules and cancellations before go-live, then documented

What is not included

  • Integration with an external booking or EMR system (see Custom Integrations)
  • More than three calendars or more than one location (quoted)

Related reading: why GoHighLevel reminders fire at the wrong time after a reschedule.

How it works

Access and a 30-minute call

We look at the calendars and the workflows with the person who hears the complaints.

Rebuild

New reminder and recovery workflows are built in isolation and tested with test appointments.

Switch-over

Old workflows are paused, not deleted, and the new ones take over on a date you choose.

Two-week check

We review what fired and tune timing and copy.

Questions about this package

Why do GoHighLevel reminders fire twice?

Most often two workflows trigger on the same appointment event, or a contact re-enters a workflow after a tag or status change. Sometimes a paused workflow was republished and everyone waiting inside it advanced at once. The package fixes the cause, not the symptom.

Can reminders come from our office number?

Yes, if the number is on GoHighLevel or ported to it. We set one sending number per location so replies are visible to staff.

Do you write the messages?

We draft them in your voice from what you tell us on the call, you approve, and they are yours to edit later.

Other packages

GoHighLevel Account Audit

Find out exactly what is broken in your GoHighLevel account, in five business days, for a fixed price.

$497one-time, fixed price
  • Full account map: every workflow, trigger, tag, custom field, pipeline, calendar, phone number and integration, with what each one actually does today
  • Broken-behavior report: duplicate texts, reminders at the wrong time, wrong sending numbers, tag filters that do not filter, sequences that never stop, each traced to its cause
  • A2P 10DLC, phone number and email deliverability status check
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Speed to Lead Sprint

Every new lead answered within a minute and booked without your front desk, built in one week.

$1,950one-time, fixed price
  • Missed-call text-back on your main line, with the reply written in your voice
  • Instant SMS and email reply to every website form, Facebook lead form and Google lead, with source tagging
  • One AI qualification conversation (chat) that asks your three qualifying questions and offers booking times
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Database Reactivation Campaign

Turn the old leads sitting in your system into booked appointments with a clean import and AI-assisted follow-up.

$1,450one-time, fixed price
  • Import with deduplication against your existing contacts, consent and Do Not Call screening, and source tagging
  • Segmentation by age of lead, service interest and prior status so the message fits
  • A three-touch text and email sequence written in your voice, with an AI conversation that answers replies and offers booking times
Get startedDetails

Want to talk it through first?

Book a 30-minute call. We will confirm the package fits, or tell you what would fix the problem faster.

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No pitch deck. We look at your current setup and tell you what we would do and what it would cost.

Need more than GoHighLevel? Yotomations, our parent company, also builds AI agents, custom software and websites.